buildspace - jobs
administrator.
Administrator.
Ref: V-49828
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location.
Kegworth
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salary.
£28000 - £32000 per annum
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type.
Permanent
job description.
Are you an administrator searching for your next role?Are you looking to join a young and energetic company that will put time and development into your career?
If so Build Space has the role for you.
I'm currently working with a key client of ours in the Leicestershire area who need an administrator at their Head Office.
Roles & Responsibilities:
- Supporting diary management for project teams and senior management.
- Ensuring team members are aware of administration processes.
- Assisting with set up of new starters, for example arrange IT equipment.
- Creating and maintaining electronic and hard copy filing systems.
- Ensuring staff have complete and regularly update their ‘Infomace’ staff home page.
- Arranging the set-up project email addresses and Outlook mailboxes for the project, performing regular filing of project inbox emails.
- Processing all incoming correspondence and produce all outgoing correspondence and records in accordance with company procedure.
- Archiving all project documentation and retain complete records for hand over to client upon project completion.
- Placing orders from suppliers.
- Assisting in the booking of meeting rooms for all meetings arranging refreshments/lunches for client/external meetings.
- Maintaining a log of training records and arrange tests/training when required.
- Managing petty cash and reconciliations for accounts department and recovery.
- Providing administrative support, typing letters, minutes reports etc. as necessary.
- Updating project directory as and when required, issue via email and upload to conject, distributing to project team.
- Co-ordinating site visits for both client and project teams.
- Managing site meeting room diary.
- Working collaboratively towards the common goal of net zero carbon transition and share responsibility for the proactive identification and management of the associated carbon emissions and reductions during the delivery of work.
Necessary experience & skills:
- Demonstrated experience of IT skills covering Excel, Word, Outlook and PowerPoint.
- Demonstrated typing skills/ability.
- Relevant experience in an administration role.
- Experience of web-based applications/software.
- Knowledge and use of document control systems.
- Previous experience in within construction industry.
- PA experience, i.e. diary management.
If you'd like further detail on the role, or feel you would be a suitable match to the above job description, please apply online with an updated copy of your CV.
